Fast way to insert letterhead graphic into letters
I do medical transcription and have letters from previous visits that I open, save with new date, and alter with the new information from the current visit. The office has changed their letterhead, so this is my current process:
Open old letter.
Select letterhead graphic.
Alt, I, I to insert and image, select file, enter.
Then I have to double-click the image to change the properties (anchor to page, adjust height to 8.5 and width to 11).
Enter, escape to unselect the image and move onto editing the text.
It seems like there should be a shorter process, but I don’t know how to do it. I thought of making a macro, but there’s no option to record a macro… and I’m not sure a macro would do all of that anyway.
Thanks in advance for any guidance you can offer!
I tried saving the graphic png file as a jpg to see if it would hold the size (8.5×11) when inserted, but it does not. Is there another file type that would? I don’t understand why it resizes the image when inserted. It’s not inserting f
The letterhead graphic is in the body of the document, not the header. I tried putting it in the header, but it did the same thing (as well as moved all of the text way down on the page). I have tried Styles, but I haven’t figured out how that can help in this case. It just seems to mess up all of the formatting.
The files are saved as .doc files because they need to be opened in Word by my client. I’m attaching sample files, new and old.
Thanks!
Attachment | Size |
---|---|
sample new.doc | 390 KB |
sample old.doc | 78 KB |
I was able to add the record macro option and tried recording a macro.
You can record only the simpliest commands applied from the menu – by the macrorecorder. You must WRITE a macro but not record it – if you want to work efficiently with the open source office suites.
I tried saving the graphic png file as a jpg to see if it would hold the size (8.5×11) when inserted, but it does not. Is there another file type that would?
The PGN PNG type is the best file format for inserting, embedding into an .odt document.
You can resize it with a third party pixelgraphic image editor based on the relative (dpi) and absolute (pixels) resolution.
And you can resize the embedded pictures by the macro too.
Edited: I had a typo: PGN -> PNG.
sample new.doc
sample old.doc
DO NOT USE foreign file formats if you want operate with macro codes. Use the native, International Standard ODF fileformats (.odt in this case).
I did figure out that if I select and copy the graphic that has been resized in one letter and paste into another letter, it keeps the proper sizing and anchoring. So, I guess that’s the easiest way to do it for me. I’m just posting that in case anyone looks up this thread for help with the same problem.
Thanks again for your suggestions!
Change picture
…Or you can create and use a new teplate. The efficiency of this method depended on the structure of the old documents. (have you used Styles or not, where is located the letterhead elements: in the header or in the body of the document… etc.) Can you upload an example older .odt document here?
Tibor Kovács Budapest, Hungary LO4.4.7, and LO5.1.1 Portable version; AOO4.1.2 on Win7×64Prof_SP1